10 Tips To Help You Squeeze More Time Out Of Your Day And Be More Productive

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Let’s face it, we have all had that moment.

You know, the one where you look at the clock and say…

“HOLY CRAP, WHERE HAS THE TIME GONE”

MOST of us at some point or another have secretly wished for 24 MORE hours in the day.
Have no fear, you are not alone.

Luckily, I’ve got your back!

Listed below are 10 quick tips to help you go about your day with LESS STRESS because you are no longer “rushing”, “fashionably late” or “frazzled”

1: PREPARE THE NIGHT BEFORE:

What are the activities that you KNOW you are going to do tomorrow?
How can you “prep” yourself for the next day?

A few suggestions are:
-Lay out gym clothes so they are ready to go when you wake up
-Pre-pack your lunch
– Program coffee maker
*When you prepare yourself the night before, you will not have to “rush” to get things done. This also helps to keep an organized home as well.

2: TRACK YOUR TIME:

For the next 24 hours, I encourage you to track EVERYTHING YOU DO.

Yep, everything. Although this sounds like a time WASTER, it will actually give you a great overview of how your days are TRULY spent.

-How long does it normally take you to shower, get ready and do actual work?

-Are you wasting time at Starbucks people watching?

-Have you walked your dog 15 times just so you don’t have to sit down and do actual work?

*BE HONEST and really hone in on WHERE you are wasting time, to begin with.

A wonderful app to keep track of your tasks is an app called POMODORO
Pomodoro Timer helps you boost your productivity using the Pomodoro Technique™, one of the most effective time management methods out there. Not only will you get a fully configurable timer that lets you customize every aspect of the technique, but you will also enjoy a clear and beautiful user interface. “

3: SHUT OFF YOUR NOTIFICATIONS:

Nothing is worse than getting into the groove of a project and having a DING or PING or CHIRP notification throw you off.

Even if you are “in the zone” that kind of distractions is what gets your subconscious going crazy thinking, “what am I missing”.
Putting your phone on silence and setting specific office hours should be able to give you peace of mind that those emergencies can actually wait.

4: TIDY UP YOUR SPACE:

Nothing is worse than having to constantly ask “have you seen my phone” or “ who saw my keys last”.
This is a HUGE time suck to have to continually be searching for lost items.
Try placing these items in the same place every day. Believe it or not, a few minutes here and there, ADD UP over time.
*Desk, Car, House… CLEAN IT, ALL OF IT.

5: BATCH SMALLER TASKS:

-Instead of doing calls “here and there” throughout the day, try setting specific times to make calls or reply to emails.
-Instead of checking email all day, only check it once or twice.
-Instead of writing once a day and hoping everything goes as planned, try to complete the majority of writing in a few concentrated hours so you are not stressed for content.
-Instead of shooting one video a week, shoot 5-10 at a time.

6: LEARN TO SAY NO:

Saying NO to people will give you freedom in many areas of your life, not only TIME.

When you say no to people, this means that you are respecting yourself and others.
Often times people will worry that they will be perceived as “rude” however if you TRULY want to live the life of your dreams, that also means living it on YOUR terms.

*NO is a complete sentence in my book.

 

7: EAT THAT FROG:

“Eat that frog!” (aka do the most difficult tasks first).
**If You Have to Eat Two Frogs, Eat the Ugliest one First**
This is another way of saying that if you have two important tasks before you, start with the biggest, hardest, and most important task first. Discipline yourself to begin immediately and then to persist until the task is complete before you go on to something else.

**If You Have to Eat a Live Frog at all, it Doesn’t Pay to Sit and Look at it for Very Long**
The key to reaching high levels of performance and productivity is to develop the lifelong habit of tackling your major task first thing each morning. You must develop the routine of “eating your frog” before you do anything else and without taking too much time to think about it.

**Take Action Immediately**
Successful, effective people are those who launch directly into their major tasks and then discipline themselves to work steadily and single-mindedly until those tasks are complete. “Failure to execute” is one of the biggest problems in organizations today. Many people confuse activity with accomplishment. They talk continually, hold endless meetings, and make wonderful plans, but in the final analysis, no one does the job and gets the results required.

**Develop a Positive Addiction**
You can actually develop a “positive addiction” to endorphins and to the feeling of enhanced clarity, confidence, and competence that they trigger. When you develop this addiction, you will, at an unconscious level, begin to organize your life in such a way that you are continually starting and completing ever more important tasks and projects. You will actually become addicted, in a very positive sense, to success and contribution.
**No Shortcuts**

Practice is the key to mastering any skill. Fortunately, your mind is like a muscle. It grows stronger and more capable of use. With practice, you can learn any behavior or develop any habit that you consider either desirable or necessary.

**Action Exercise**
What is your “frog?” What is the one task that you despise doing each day? Once you have chosen your “frog” make it a habit to wake up every morning and do that task first.
(Above Tip Taken from BrianTracy.com)

8: DELEGATE and OUTSOURCE:

Are there things that you are spending your time on that could be hired out to an assistant or outsourcer?
Are you spending hours cooking? Try meal delivery!
Are you wasting your weekends doing yard work? Hire a gardener!
Now, before you say “ I can’t afford that”, I encourage you to ask yourself, “ Can I afford NOT to hire this person”
Remember, you can do ANYTHING but not EVERYTHING!

9: STOP MULTITASKING:
Studies have shown that multitasking actually
-Slows you down
-Causes you to make mistakes
-Causes stress
-May cause your memory to suffer
Is that enough reasons for you?

10: TAKE A BREAK:

WHAT?

How does taking a break HELP with time management?

Simple, when you allow yourself a “rest” for 5 minutes after using the Pomorodo technique mentioned above, you are actually recharging yourself before your next task.

-Take a few DEEP breaths
-Stretch your body
-MOVE (go for a brisk walk or do some lunges at your desk
-Meditate ( I love the PZIZZ app,  it has a perfect 10-minute recharge power nap)

I understand that tackling ALL of these at once might be overwhelming so I encourage you to ease into this.

Pick your favorite from the list and TAKE ACTION on at least one of the items NOW.

You heard me…

Chop Chop. Time Awaits.

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Comments 6

  1. Oh my gosh the learn to say no point is one I’k still struggling to deal with! Such a great read and definitely some key points I need to adapt better into my lifestyle!

  2. These a such great tips! I’m always wanting to get more out of my day. I absolutely love lists and optimising my bullet journal and its such a great feeling when I begin ticking the tasks off, one by one.

    I really need to learn to take breaks though!

    Ashleigh

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